CIVIL
SERVICE OPPORTUNITIES
OPEN
TO THE PUBLIC
ERIE COUNTY IS AN
EQUAL OPPORTUNITY EMPLOYER
A NON-REFUNDABLE $20.00 PROCESSING FEE
OR APPLICATION FEE WAIVER AND CERTIFICATION FORM MUST ACCOMPANY EACH APPLICATION
(CHECK OR MONEY
ORDER ONLY – PAYABLE TO: ERIE COUNTY
DEPARTMENT OF PERSONNEL)
See reverse
side of this announcement for fee waiver information
NO. 64-382 SALARIES VARY
At present there is one
vacancy in the Department of Law
($28,502 - $35,840) and one vacancy in the Town of West Seneca ($27,473). The eligible list resulting from this examination will be used to
fill this vacancy and other appropriate vacancies which may occur in
municipalities or districts under the jurisdiction of Erie County Civil Service
while this list is active.
RESIDENCE REQUIREMENTS: CANDIDATES
MUST HAVE BEEN LEGAL RESIDENTS OF ERIE COUNTY FOR AT LEAST FOUR MONTHS
IMMEDIATELY PRECEDING THE DATE OF THE WRITTEN TEST AND MUST BE LEGAL RESIDENTS
OF ERIE COUNTY AT THE TIME OF
APPOINTMENT. Preference may be given to
successful candidates who have been residents of the municipality in which the
appointment is to be made for four months preceding the date of the written
test and who are residents of the municipality at the time of appointment. Non-residents may be required to become a
resident of the appointing municipality if local law so states.
A promotion examination will
be held at the same time as this examination.
The list resulting from the promotion examination will be used first but
appointments from this open competitive examination are anticipated. Use of the list may be suspended after it is
one year old for any position which it is practical to fill through a new
promotion examination.
MINIMUM QUALIFICATIONS: Candidates
must meet the following requirements on or before the date of the written test: Graduation from high school or possession of a high school equivalency
diploma and three years of office clerical experience.
NOTE: Additional
office clerical experience, beyond the three year requirement, may be
substituted for high school graduation on a year for year basis; and completion
of a post-high school secretarial course, of at least one year duration, may be
substituted for one year of the required office clerical experience.
NOTE: 1 Verifiable part-time and/or volunteer
experience will be pro-rated toward meeting the experience requirements. 2.
Your degree and/or college credit must have been awarded by a regionally
accredited college or university or one recognized by the New York State
Education Department as following acceptable educational practices. A grade of “D” or better is necessary for a
course to be credited as successfully completed. If your degree and/or college credit was awarded by an
educational institution outside of the United States and its territories, you
must provide independent verification of equivalency. You can write to this Department for a list of acceptable
companies providing this service; you must pay the required evaluation fee.
NOTICE: Erie County no longer
maintains a file of applicant transcripts.
Exam applicants must be prepared to provide documentation of educational
qualifications (transcript, diploma, etc.) to the hiring agency prior to
appointment. Documentation may also be
submitted with the exam application.
DUTIES: A Principal Clerk
supervises, instructs and coordinates the work of employees performing typing,
filing, or related office clerical work; maintains specialized records and
prepares reports relating to the activities of the department to which
assigned; prepares payrolls and maintains time/attendance and employee
personnel folders and insures confidentiality of such information; maintains
simple financial records and accounts relating to departmental budgets and/or
expenditures for supplies and equipment; prepares statistical reports and
related documents and checks for accuracy; assists in preparing budgets and personnel
request documents; requisitions and inventories office supplies and equipment;
maintains control of purchase orders; lays out, oversees and checks for
accuracy, the work of a number of subordinate clerical employees; develops,
tests and assists in the installation of new work methods and procedures; may
be responsible for the production of photo I.D. cards; may occasionally operate
an alpha-numeric keyboard to transcribe data to either punch cards, tapes,
magnetic disc or directly to a computer.
A medical examination may be required before
appointment.
VETERANS: PROOF
OF SERVICE MUST BE SUBMITTED BEFORE LIST IS ESTABLISHED
TO RECEIVE ADDITIONAL POINTS. (See application for more information.)
NOTICES TO APPEAR FOR THE
EXAMINATION ARE MAILED APPROXIMATELY ONE WEEK PRIOR TO THE EXAMINATION DATE
EXAMINATION DATE
A P R I L 2 8,
2 0 0 7
|
SEE REVERSE SIDE
|
APPLICATIONS
MUST BE
POSTMARKED BY M A R C H
2 8, 2 0 0 7
|
- 2 -
SUBJECT
OF EXAMINATION: The written test is designed to test for
knowledge, skills, and/or abilities in such areas as:
1.
CODING/DECODING
INFORMATION - These questions test
your ability to use written directions to code and decode information
accurately. You will be asked to apply sets of coding rules to code information
and to interpret coded information. Complete directions will be provided; no
previous knowledge of or training in any coding system is required.
2.
OFFICE MANAGEMENT - These questions test for knowledge of the principles
and practices of planning, organizing and controlling the activities of an
office and directing those performing office activities so as to achieve
predetermined objectives such as accomplishing office work within reasonable
limits of time, effort and cost expenditure. Typical activities may include but
will not be restricted to: simplifying and improving procedures, increasing
office efficiency, improving the office work environment and controlling office
supplies.
3.
OFFICE RECORD KEEPING - These questions test your ability to perform common
office record keeping tasks. The test consists of two or more "sets"
of questions, each set concerning a different problem. Typical record keeping
problems might involve the organization or collation of data from several
sources; scheduling; maintaining a record system using running balances; or
completion of a table summarizing data using totals, subtotals, averages and
percents.
4.
SUPERVISION - These questions test for knowledge of the principles
and practices employed in planning, organizing, and controlling the activities
of a work unit toward predetermined objectives. The concepts covered, usually
in a situational question format, include such topics as assigning and
reviewing work; evaluating performance; maintaining work standards; motivating
and developing subordinates; implementing procedural change; increasing
efficiency; and dealing with problems of absenteeism, morale, and discipline.
5.
UNDERSTANDING AND
INTERPRETING WRITTEN MATERIAL - These
questions test how well you comprehend written material. You will be provided
with brief reading selections and will be asked questions about the selections.
All the information required to answer the questions will be presented in the
selections; you will not be required to have any special knowledge relating to
the subject areas of the selections.
NOTICE TO CANDIDATES: Unless
otherwise noted, candidates are permitted to use quiet, hand held, solar or
battery powered calculators. Devices
with typewriter keyboards, "Spell Checkers", " Personal Digital
Assistants", "Address Books", "Language Translators",
"Dictionaries", or any similar devices are prohibited. You may not bring books or other reference
materials.
NOTICE TO
CANDIDATES WHO ARE ALSO TAKING ANOTHER CIVIL SERVICE EXAM(S) ON THIS DATE (See
Below)
(IF YOU ARE TAKING 2 OR MORE ERIE COUNTY
EXAMS ON THIS DATE IT IS NOT NECESSARY TO CALL)
INFORMATION
FOR CANDIDATES
APPLICATION FORMS: You may obtain these forms in person at the Erie County Personnel Department, Rath County Office Building, 95 Franklin St., Buffalo. Forms are also available in the libraries and at Town, Village and School District administrative offices.
Mail your application form when completed to the Erie County Department of Personnel, 95 Franklin St., Buffalo, NY 14202.
Candidates who submit incomplete applications and documentation may be disqualified. The Erie County Department of Personnel reserves the right to reject for lateness or to accept applications filed after the advertised filing period.
MILITARY STATUS:
Active duty military personnel may file an application for this
exam. A special military make-up
examination will be conducted for any member of the armed forces of the United
States who has duly filed a timely application but who was deprived of the
opportunity to compete in the scheduled exam due to active military duty. Special conditions apply to these requests
and may be reviewed at the Erie County Department of Personnel.
VETERANS:
Disabled and non-disabled veterans as defined in Section 85, New York
State Civil Service Law, will have 10 and 5 points, respectively added to their
earned scores if successful in the examination. You must claim these credits when you file application but you
have an option to waive them any time prior to appointment. If you have already used these credits for a
permanent position in NYS, you may not claim them again.
In
conformance with section 85-a of the Civil Service Law, CHILDREN OF
FIREFIGHTERS AND POLICE OFFICERS KILLED IN THE LINE OF DUTY shall be
entitled to receive an additional ten points in a competitive examination for
original appointment in the same municipality in which his or her parent has
served. If you are qualified to
participate in this examination and are a child of a firefighter or police
officer killed in the line of duty in this municipality, please inform this
office of this matter when you submit your application for examination. A candidate claiming such credit has a
minimum of two months from the application deadline to provide the necessary
documentation to verify additional credit eligibility. However, no credit may be added after the
eligible list has been established.
APPLYING FOR EXAMINATIONS IN MULTIPLE JURISDICTIONS
ON SAME DATE. If you have applied for any other Civil
Service exams for employment with New York State or any other local government
jurisdiction, you must make arrangement to take all the exams at one test site.
If you have
applied for both State and Local government exams, you must make
arrangements to take all your exams at the State exam center by calling
1-877-NYS-JOBS (1-877-697-5627) no later than two weeks before the test date.
If you have applied for other local government exams, call or write each Civil
Service Agency to make arrangements.
You must make your request for these arrangements no later than three
weeks before the date of the exams. You
must notify all local government civil service agencies with whom you have
filed an application of the which you wish to take your exam(s). For this exam call (716)858-7509 or write
Erie Co. Personnel Dept., 95 Franklin St, Buffalo, NY 14202.
ADMISSION TO EXAMINATION: Notice to appear for the test will be conditional as review of application for minimum requirements may not be made until after the written test. Call or write this Department if you have not received your notice 3 days before the date of the test. You may not be admitted to the examination room without official notice.
SPECIAL ARRANGEMENTS: Applicants whose religious beliefs prevent their taking examinations before sundown on Saturday and physically handicapped candidates who require special examination facilities should so inform the Erie County Department of Personnel, by a separately mailed letter at the earliest possible date before the test.
RATINGS REQUIRED: Tests are rated on a scale of 100 with a passing mark at 70. Unless the announcement states otherwise, you must pass the written test and the oral test, if any. Test instructions may further divide the tests into parts and set minimum standards for each part.
TRAINING AND EXPERIENCE: If a subject of the examination, training and experience may not be rated if all passing candidates are expected to be immediately reachable for appointment. If rated, training and experience will be based on the statements in your application subject to verification. If this examination includes a qualifying written test, candidates admitted to the test will have conditional approval only. Final decision regarding the qualifications of candidates rests with the New York State Department of Civil Service.
VERIFICATION OF QUALIFICATIONS: Candidates may be investigated or called for an interview to verify information contained on the application.
Verifiable part-time and/or volunteer experience may be pro-rated toward meeting full-time experience requirements.
MEDICAL EXAMINATION: You may be required to take a medical examination to determine if you are medically and physically capable of performing the duties of the position.
In accordance with State Law, Governor’s Executive Order 6, and Section 504 of the Federal Rehabilitation Act of 1973, as amended the County of Erie does not discriminate against handicapped persons in access to employment, during employment, or in any of its programs
and activities.
ELIGIBLE LIST: The eligible list resulting from an examination may also be used for appointment to the same title or to any other title deemed to be similar and appropriate. Eligible lists are active for a minimum of one year and a maximum of four years from the date established.
Background
Investigation: Applicants may be required to
undergo a State and national criminal history background investigation, which
will include a fingerprint check, to determine suitability for appointment. Failure to meet the standards for the
background investigation may result in disqualification. Applicants may be required to pay a fee for
the investigation.
NOTE: Fingerprints are sometimes required at the time of appointment. When they are required, the fee involved must be paid by the appointee.
**IMPORTANT APPLICATION FEE - READ CAREFULLY**
A $20.00 filing fee is required for this exam. The required fee must accompany your
application. Send or bring check or
money order made payable to Erie County Personnel Department and write the
examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible
for cash payment. As no refund will be
made, you are urged to compare your qualifications carefully with the
requirements for admission and file only for those examinations for which you
are clearly qualified.
APPLICATION FEE
WAIVER: A waiver of application fee will be allowed
if you are unemployed and primarily responsible for the support of a
household. In addition, a waiver of application
fee will be allowed if you are determined eligible for Medicaid, or receiving
Supplemental Security Income payments, or Public Assistance (Temporary
Assistance for Needy Families/Family Assistance or Safety Net Assistance) or
are certified Job Training Partnership Act/Workforce Investment Act eligible
through a State or local social service agency.
All claims for
application fee waiver are subject to verification. If you can verify eligibility for application fee waiver,
complete a “Request for Application Fee Waiver and Certification: form and
submit it with your application by the close of business on the Application
Deadline as listed on the Examination Announcement. The form is available at the Erie County Personnel Department, 95
Franklin Street, Buffalo, NY (Room 604)
or can be downloaded from the County’s website at www.erie.gov. Click on “County Departments and Agencies”,
then “Erie County Civil Service”.
This examination is prepared
and rated by the New York State Department of Civil Service, and held in
compliance with
the New York State Civil Service Law and the rules and regulations of the New York State Department of Civil Service.