ERIE COUNTY
PROMOTIONAL
EXAM
Please refer to our internet address at:
www.erie.gov
A
NON-REFUNDABLE $20.00 PROCESSING FEE MUST ACCOMPANY EACH APPLICATION
(CHECK
OR MONEY ORDER ONLY PAYABLE TO: ERIE
COUNTY DEPARTMENT OF PERSONNEL)
SENIOR
DOCUMENT CLERK
NO. 71-306
COUNTY
CLERKS OFFICE $30,318
- $35,840
THIS EXAMINATION IS OPEN TO
ALL QUALIFIED EMPLOYEES OF THE COUNTY CLERKS OFFICE. At present there are four vacancies.
The eligible list resulting
from this examination will not supersede currently existing promotional
eligible lists for this title, if any.
The duration of all promotional eligible lists is four years from date
of establishment unless otherwise indicated.
QUALIFYING EXPERIENCE FOR
TAKING THE TEST: Candidates must be permanently employed in
the competitive class and must be serving and have served continuously on a
permanent or contingent permanent basis in the competitive class for 12 months
immediately preceding the date of the written test as a Document Clerk.
Persons who are currently
employed under Section 55a, New York State Civil Service Law, and who meet all
the above eligibility requirements in the non-competitive rather than
competitive class may compete in this examination.
DUTIES: A Senior
Document Clerk receives and examines documents and associated papers
and tax forms for accuracy and completeness; codes documents for distribution;
calculates, collects and processes fees; calculates and collects mortgage tax
and transfer tax, prepares documentation for suspense mortgage; receives cash
and check payments tendered in person and by mail; creates and awards receipts,
makes change, prepares charge tickets and refund slips; operates an
alphanumeric keyboard to transcribe data directly to a computer; prepares
deposits, endorses checks for deposit; accepts payments for accounts
receivable; indexes, records and files documents; deletes documents when
necessary; may prepare periodic reports; searches files using indices and cross
references.
VETERANS:
PROOF OF SERVICE MUST BE SUBMITTED BEFORE LIST IS ESTABLISHED
TO RECEIVE ADDITIONAL POINTS. (See application for more information.)
NOTICES TO APPEAR FOR THE
EXAMINATION ARE MAILED APPROXIMATELY ONE WEEK PRIOR TO THE EXAMINATION DATE
EXAMINATION DATE
A P R I L 2 8, 2 0 0 7
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SEE REVERSE SIDE
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APPLICATIONS
MUST BE
POSTMARKED BY
M A
R C H 2 8, 2 0 0 7
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- 2 -
SCOPE OF EXAMINATION: The written
test is designed to test for knowledge, skills, and/or abilities in such areas
as:
1.
ARITHMETIC COMPUTATION - These questions test for the
ability to use a calculator to do basic computations. Questions will involve
addition, subtraction, multiplication and division. You may also be asked to
calculate averages and percents and to round an answer to the nearest whole
number or to one or more decimal places. YOU SHOULD BRING WITH YOU A HAND-HELD
BATTERY-OR -SOLAR-POWERED CALCULATOR FOR USE ON THIS TEST.
2.
NAME AND NUMBER CHECKING - These questions test your
ability to distinguish between sets of words, letters, and/or numbers that are
almost exactly alike. Material is usually presented in two or three columns,
and you will have to determine how the entry in the first column compares with
the entry in the second column and possibly the third. You will be instructed
to mark your answers according to a designated code provided in the directions.
3.
OFFICE RECORD KEEPING - These questions test your
ability to perform common office record keeping tasks. The test consists of two
or more "sets" of questions, each set concerning a different problem.
Typical record keeping problems might involve the organization or collation of
data from several sources; scheduling; maintaining a record system using
running balances; or completion of a table summarizing data using totals,
subtotals, averages and percents.
4.
SUPERVISION - These questions test for knowledge of the
principles and practices employed in planning, organizing, and controlling the
activities of a work unit toward predetermined objectives. The concepts covered,
usually in a situational question format, include such topics as assigning and
reviewing work; evaluating performance; maintaining work standards; motivating
and developing subordinates; implementing procedural change; increasing
efficiency; and dealing with problems of absenteeism, morale, and discipline.
5.
UNDERSTANDING AND INTERPRETING WRITTEN MATERIAL - These
questions test how well you comprehend written material. You will be provided
with brief reading selections and will be asked questions about the selections.
All the information required to answer the questions will be presented in the
selections; you will not be required to have any special knowledge relating to
the subject areas of the selections.
NOTICE TO CANDIDATES: Unless
otherwise noted, candidates are permitted to use quiet, hand held, solar or
battery powered calculators. Devices
with typewriter keyboards, "Spell Checkers", " Personal Digital
Assistants", "Address Books", "Language Translators",
"Dictionaries", or any similar devices are prohibited. You may not bring books or other reference
materials.
NOTICE TO
CANDIDATES WHO ARE ALSO TAKING ANOTHER CIVIL SERVICE EXAM(S) ON THIS DATE (See
Below)
(IF YOU ARE TAKING 2 OR MORE ERIE COUNTY
EXAMS ON THIS DATE IT IS NOT NECESSARY TO CALL)
INFORMATION
FOR PROMOTION CANDIDATES
Unless otherwise indicated, the eligible list resulting
from this examination will have a duration of four years and will not supersede
existing promotional lists, if any.
RATINGS REQUIRED:
Test is rated on a scale of 100 with a passing mark at 70. Test instructions may further divide the
tests into parts and set minimum standards for each part.
Points will be added to scores of candidates who achieve
a passing mark as follows:
Seniority: For
each year of service in the classified service:
Less than 1 year
0 points
1 year up to 6 years
...1 point
Over 6 years up to 11 years
..2 points
Over 11 years up to 16 years
3 points
Over 16 years up to 21 years
4 points
Over 21 years
5 points
VETERANS:
Disabled and non-disabled veterans as defined in Section 85, New York
State Civil Service Law, will have 5 and 2.5 points, respectively added to
their earned scores if successful in the examination. You must claim these credits when you file application but you
have an option to waive them any time prior to appointment. If you have already used these credits for a
permanent position in NYS, you may not claim them again.
In
conformance with section 85-a of the Civil Service Law, CHILDREN OF
FIREFIGHTERS AND POLICE OFFICERS KILLED IN THE LINE OF DUTY shall be
entitled to receive an additional ten points in a competitive examination for
original appointment in the same municipality in which his or her parent has
served. If you are qualified to
participate in this examination and are a child of a firefighter or police
officer killed in the line of duty in this municipality, please inform this
office of this matter when you submit your application for examination. A candidate claiming such credit has a
minimum of two months from the application deadline to provide the necessary
documentation to verify additional credit eligibility. However, no credit may be added after the
eligible list has been established.
APPLYING FOR EXAMINATIONS IN MULTIPLE JURISDICTIONS
ON SAME DATE. If you have applied for any other Civil
Service exams for employment with New York State or any other local government
jurisdiction, you must make arrangement to take all the exams at one test site.
If you have applied for both State and Local
government exams, you must make arrangements to take all your exams at the State
exam center by calling (518)457-7022 no later than two weeks before the test
date.
If you have applied for other local government
exams, call or write each Civil Service Agency to make arrangements. You must make your request for these
arrangements no later than three weeks before the date of the exams. You must notify all local government civil
service agencies with whom you have filed an application of the which you wish
to take your exam(s). For this exam
call (716)858-7509 or write Erie Co. Personnel Dept., 95 Franklin St, Buffalo,
NY 14202.
MILITARY STATUS:
Active duty military personnel may file an application for this
exam. A special military make-up
examination will be conducted for any member of the armed forces of the United
States who has duly filed a timely application but who was deprived of the
opportunity to compete in the scheduled exam due to active military duty. Special conditions apply to these requests
and may be reviewed at the Erie County Department of Personnel.
ADMISSION TO EXAMINATION: Notice to appear for the test will be conditional as review of
application for minimum requirements may not be made until after the written
test. Call or write this Department if
you have not received your notice 3 days before the date of the test. You may not be admitted to the examination
room without official notice.
SPECIAL ARRANGEMENTS: Applicants whose religious beliefs prevent their taking
examinations before sundown on Saturday and physically handicapped candidates
who require special examination facilities should so inform the Erie County Department
of Personnel, by a separately mailed letter at the earliest possible date
before the test.
TRAINING AND EXPERIENCE: If a subject
of the examination, training and experience may not be rated if all passing
candidates are expected to be immediately reachable for appointment. If rated, training and experience will be
based on the statements in your application subject to verification. If this examination includes a qualifying
written test, candidates admitted to the test will have conditional approval
only. Final decision regarding the
qualifications of candidates rests with the New York State Department of Civil
Service.
ELIGIBILITY FOR EXAMINATION: You may take the examination if you meet the following
requirements: (a) Meet the qualifications as printed in the
announcement; (b) you have been
separated from the service and permanently reemployed within one year, (c) your name is on a preferred eligible list.
NOTICE: Any
person, otherwise meeting the requirements for an examination, who is laid off
from any agency for which the examination is being held, and whose name is
presently on a preferred list is eligible to compete in the examination. When completing their applications such
persons should be title and location of their last permanent Civil Service
employment.
APPLICATION FORMS:
You may obtain these forms in person at the Erie County Personnel
Department, Rath County Office Building, 95 Franklin Street, Buffalo. Forms are also available in the libraries
and at Town, Village and School District administrative offices.
**IMPORTANT APPLICATION FEE -
READ CAREFULLY**
A $20 filing fee is required for this exam. The required fee must accompany your
application. Send or bring check or
money order made payable to Erie County Personnel Department and write the
examination number(s) on your check or money order. Do not send or bring cash, as the County cannot be responsible
for cash payment. As no refund will be
made, you are urged to compare your qualifications carefully with the
requirements for admission and file only for those examinations for which you
are clearly qualified.