Regular Meeting NO. 6, Town of Grand Island, April 5, 2004

A regular meeting of the Town Board of Grand Island, New York was held at the Town Hall,

2255 Baseline Rd., Grand Island, NY at 8:00 PM on the 5th of April, 2004.

 

Present:            Peter A. McMahon, Supervisor

                        Mary S. Cooke, Councilwoman

                        Richard W. Crawford, Councilman

                        Daniel F. Robillard, Councilman

                        Gary G. Roesch, Councilman 

Also Present:            Patricia A. Frentzel, Town Clerk, John Alessi, Hodgson & Ross, representing the Town Attorney

Rev. Kevin Backus of Bible Presbyterian Church gave the Invocation. 

Councilman Richard Crawford led the Pledge of Allegiance. 

Supervisor McMahon called the meeting to order at 8:00 PM. 

PROCLAMATIONS

Eagle Scouts Robert D. Goris and Timothy P. Szczykutowicz were given recognition and proclamations for their achievements as Eagle Scouts. 

PRIVILEGE OF THE FLOOR

This is an opportunity for residents to comment on any matter regarding the meeting agenda items only.  Damon DeCastro inquired about the Bonnywoods Crossing zoning issues. 

APPROVAL OF MINUTES

A motion was made by Councilman Robillard, seconded by Councilwoman Cooke, to approve the minutes from Workshop Meeting No.10, March 15, 2004, Workshop Meeting No.11, March 22, 2004, Workshop Meeting No.12, March 22, 2004, Workshop Meeting No.13, March 23, 2004 and Regular Meeting No. 5, March 15, 2004.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

PUBLIC HEARING - 8:00P.M.

A public hearing was held at 8:00PM for the purpose of hearing all persons interested, for or against, the proposed Partial Tax Exemption for Senior Citizens and Disabled Person with Limited Incomes.

Speakers in favor: None

Speakers opposed: None

A motion was made by Councilman Crawford, seconded by Councilwoman Cooke to adopt Local Law Number 1 of 2004 – Partial Tax Exemption from real property taxes for persons over 65 years of age and disabled persons with annual income below $32,400.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes           

CONSENT AGENDA

1.       DEC - Management of Double-crested Cormorants to Protect Public Resources in New York

2.       Report of Public Utility Services paid in January and February 2004

3.       Department of State – Amendment to the Town of Tonawanda Local Waterfront Revitalization Program

4.       Department of Transportation – Request for Speed Reduction on Baseline Road received

5.       Adelphia – Change of Address Notification

6.       The Assembly State of New York/Sam Hoyt – Support for the Western New York Stormwater Pollution Prevention Implementation Project.

7.       The Assembly State of New York/Richard A. Smith – Support of “Overview of Local Governments in Erie County”

8.       NYS Environmental Facilities Corporation - Clean Water State Revolving Fund

9.       County of Erie – Schedule of Tax Cancellations and Refunds for 2003

10.   County of Erie – Schedule of Tax Cancellations and Refunds – Addition of $24.08 for Grand Island Fire Protection

11.   Plumbing Board of Examiners - Minutes of March 29, 2004 Meeting

12.   County of Erie – Apportionment and Distribution of the Four Percent (4%) Sales Tax Revenue

13.   Economic Development Advisory Board – Support for Fuccillo expansion

14.   GBNRTC – Notice of Meeting

15.   County of Erie – Department of Environment Planning – Earth Machine Backyard Compost & Bin Sale

16.   SEQRA  Lead agency for Fuccillo Project

17.   Letter from Harter, Secrest & Emery - Application for Modification of ACOE Permit

Councilwoman Cooke noted Agenda items #13 and 16 are in reference to Fuccillo’s expansion project and #15 is in reference to a Compost Bin Sale on April 24, 2004.

A motion was made by Councilman Roesch, seconded by Councilwoman Cooke to approve the consent agenda.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

COMMUNICATIONS - TOWN BOARD

SUPERVISOR McMAHON:

LEASE AGREEMENT WITH ISLECHEM,LLC

A motion was made by Councilman Roesch, seconded by Councilman Robillard to authorize the Supervisor to sign the lease agreement between the Town of Grand Island and Islechem, LLC.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0

 

ESTABLISH PETTY CASH FUND - REALITY CAFÉ

A motion was made by Councilman Robillard, seconded by Councilwoman Cooke to establish a Petty Cash Fund of $100.00 for Reality Café subject to the Supervising Accountant establishing procedures and auditing dates with staff.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0

 

BUDGET TRANSFERS

A motion was made by Councilman Crawford, seconded by Councilwoman Cooke to authorize the Supervising Accountant to make the recommended 2003 budget transfers as follows:

 

                        General Fund                 54 Transfers                       Totaling            $112,946.00

                        Highway Fund                9 Transfers                    Totaling     19,763.00

                        Sewer Fund                   2 Transfers                    Totaling       1,713.00

                        Water Fund                   8 Transfers                    Totaling     93,105.00

 

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0

 

A motion was made by Councilwoman Cooke, seconded by Councilman Roesch to authorize the Supervising Accountant to make the recommended 2003 budget amendments as follows:

 

Water Fund:

Increase #004-0004-9999 (Appropriated Fund Balance)               $   60,000.00

Increase #004-8320-0100 (Source – Personal Services)                                 6,000.00

Increase #004-8340-0100 (Trans & Dist Personal. Serv.)                      16,300.00

Increase #004-8340-0102 (Trans & Dist Overtime)                      37,700.00

 

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0

 

A motion was made by Councilman Robillard, seconded by Councilman Crawford to authorize the Supervising Accountant to make the recommended 2003 budget amendments as follows.

 

Refuse Fund:

Increase #010-0010-9999 (Appropriated Fund Balance)                   $     5,000.00

Increase #010-0010-0400 (Misc. Contractual)                                       5,000.00

 

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0

 

TOWN PROSECUTOR APPOINTMENT

A motion was made by Councilman Robillard, seconded by Councilwoman Cooke to appoint Mark Nemeth of 1945 Bush Road as Town Prosecutor effective April 8, 2004 at a salary of $10,565.74 per year.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0

 

COMMUNICATIONS - OTHER OFFICIALS:

TOWN CLERK - PATRICIA A. FRENTZEL:

NEW YORK LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND (LGRMIF) - SUPPORT RESOLUTION TO ELIMINATE “SUNSET” OF LGRMIF PROGRAM

A motion was made by Councilman Roesch, seconded by Councilwoman Cooke to adopt the Resolution of Support for the elimination of the “Sunset” Provision of the Local Government Records Management Improvement Fund (LGRMIF) program and to forward the resolution to Grand Island’s state legislature representatives.

Resolution of Support for the Elimination of the Sunset Provision of the Local Government Records Management Improvement Fund (LGRMIF) 

Whereas, the Local Government Records Management Improvement Fund (LGRMIF) was created in 1989 to provide technical assistance and grants to establish, improve or enhance records management programs in New York’s more than 4300 local governments, and 

Whereas, the closely related Documentary Heritage Program (DHP) for grants and technical assistance to non-governmental historical records repositories also is supported by the LGRMIF, and 

Whereas, a sunset date for the LGRMIF was established in the original legislation to permit its operation as a five-year experiment, and 

Whereas, the New York State Legislature in 1995 twice has extended the sunset date, most recently to December 31, 2005, and 

Whereas, the LGRMIF has effectively supported essential advisory services and 6,300 grants totaling over $113 million to improve the management of records for over half of all NYS local governments, and 

Whereas, the LGRMIF and the programs it supports continue to operate at a high standard of excellence and provide direct and significant benefit to local governments at no cost to the taxpayers, and 

Whereas, the Town of Grand Island has benefited from technical assistance, training, publications and since 1991 grants totaling over $90,000, supported by the LGRMIF, and 

Whereas, the State Legislature created the closely-related Cultural Education Fund (CEF to support the New York State Archives, New York State Library and New York State Museum on behalf of all New Yorkers, and the Office for Public Broadcasting, and provided the CEF with an identical sunset date, and 

Whereas, the LGRMIF and the CEF continue to be critically important in the fulfillment of the many records and information related responsibilities of the Town of Grand Island, and to the cultural and scientific needs of the people of New York State, therefore 

Be it resolved that the Town of Grand Island supports the elimination of said sunset provisions in order to make the LGRMIF and the CEF permanent.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes           

BUDGET AMENDMENT - PRESERVATION OF RECORDS GRANT

A motion was made by Councilwoman Cooke, seconded by Councilman Crawford to approve the budget amendment for the second payment of the 2003-2004 Federal /State Grant for the Preservation of Records for $10,681.

Increase Revenue - 001.001.3060 - State Aid - Records Management - $10,681

Increase Expenditure - 001.1410.0416 - Town Clerk - Preservation of Records - $10,681

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

GRAND ISLAND CENTRAL SCHOOL DISTRICT - REQUEST TO USE FOUR VOTING MACHINES FOR DISTRICT’S BUDGET VOTE ON MAY 18, 2004.

A motion was made by Councilman Roesch, seconded by Councilman Crawford to approve the request of the Grand Island Central School District to use four voting machines on May 18, 2004 for the District’s Budget Vote.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes           

SPECIAL USE PERMIT RENEWAL - CAROL M. MERCKEL - 2324 EAST RIVER ROAD

A motion was made by Councilwoman Cooke, seconded by Councilman Robillard to renew the Special Use Permit for Carol M. Merckel – 2324 East River Road for keeping up to two equine animals on 3 acres.  The site has been inspected and is unchanged.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes           

SPECIAL USE PERMIT RENEWAL - DIANE SCHOOPING - 2450 WHITEHAVEN ROAD

A motion was made by Councilwoman Cooke, seconded by Councilman Robillard to renew the Special Use Permit for Diane Schooping – 2450 Whitehaven Road for keeping up to five equine animals on 10.4 acres.  The site has been inspected and is unchanged.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

SPECIAL USE PERMIT RENEWAL - SHERWOOD & FLORENCE PRAWEL -  2400 FIX ROAD

A motion was made by Councilwoman Cooke, seconded by Councilman Robillard to renew the Special Use Permit for Sherwood & Florence Prawel – 2400 Fix Road for keeping up to three equine animals on 6 acres.  The site has been inspected and is unchanged.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0

TOWN ATTORNEY - PETER GODFREY

CREATION OF MAJESTIC WOODS SUBDIVISION LIGHTING DISTRICT NO. 39

A motion was made by Councilman Roesch, seconded by Councilman Robillard to set a Public Hearing for the purpose of hearing all persons interested, for or against the proposed creation of Majestic Woods Subdivision Lighting District No. 39 on Monday, April 19, 2004 at 8PM.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes           

FUCCILLO TOYOTA - 1974 ALVIN ROAD - ISSUANCE OF NOTICE OF DETERMINATION UNDER SEQRA

The Fuccillo Toyota mitigation issues are not resolved, and until they are resolved the Town  cannot conduct SEQRA.  Item remains tabled. 

TOWN ENGINEER - JOHN WHITNEY

SITE PLAN APPROVAL – EXECUTIVE CARPET CLEANING– 110 INDUSTRIAL

A motion was made by Councilman Robillard, seconded by Councilman Roesch to refer the request of Executive Carpet Cleaning – 110 Industrial Drive to the Planning Board for review and recommendation.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

CHANGE ORDER NO. 1 - WATER TREATMENT PLANT FILTER CONTROL IMPROVEMENTS, GENERAL CONTRACT JOB NO. M-163-G

A motion was made by Councilman Robillard, seconded by Councilman Roesch to approve the request of the Town Engineer for Change Order Number 1 for the Water Treatment Plant Filter Control Improvements General Contract Job Number M - 163 - G to change the Substantial Completion Date to May 1, 2004 and the Final Completion Date to May 15, 2004.  There will be no net increase to the contract in the original amount of $56,700.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

CHANGE ORDER NO. 1  - WATER TREATMENT PLANT FILTER CONTROL IMPROVEMENTS, ELECTRICAL CONTRACT JOB NO. M-163-E

A motion was made by Councilman Robillard, seconded by Councilwoman Cooke to approve the request of the Town Engineer for the Change Order Number 1 for the Water Treatment Plant Filter Control Improvements Electrical Contract Job Number M - 163 - E to change the Substantial Completion Date to May 1, 2004 and the Final Completion Date to May 15, 2004.  There will be no net increase to the contract in the original amount of $107,575.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

AUTHORIZE OWNER/ENGINEER AGREEMENT FOR CONSTRUCTION INSPECTION SERVICES – RED JACKET SEWER REHABILITATION

A motion was made by Councilman Roesch, seconded by Councilwoman Cooke to authorize the Supervisor to sign the agreement with URS Corporation for the Construction Inspection of the Red Jacket Sewer Rehabilitation Project not to exceed $14,750.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

SITE PLAN APPROVAL - 201 LANG BLVD.

A motion was made by Councilman Robillard, seconded by Councilwoman Cooke to refer the Site Plan Approval request of Acquest Development – 201 Lang Blvd. to the Planning Board for review and recommendation.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes           

FINAL PLAT APPROVAL – RANSOM VILLAGE SUBDIVISION PHASE 4D (22 LOTS)

A motion was made by Councilman, seconded by Councilman to set a Public Hearing for the purpose of hearing all persons interested, for or against the Final Plat Approval of Ransom Village Subdivision Phase 4D (22 sublots) for Monday, April 19, 2004 at 8PM.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

CONDITIONAL PLAT APPROVAL – ISLAND MEADOWS SUBDIVISION – SECTION 3A & 3B(45 SUBLOTS)

A motion was made by Councilwoman Cooke, seconded by Councilman Robillard to refer the request for a Conditional Plat Approval for Island Meadow Subdivision – Section 3A & 3B (45 sublots) to the Planning Board for review and recommendation.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

AWARD BIDS – RED JACKET AREA SEWER LINING PROJECT – JOB NO. M-160

Town Engineer John Whitney reported that he had opened the bids on March 31, 2004 for the Red Jacket Area Sewer Lining Project – Job No. M-160.  Six bids were received from the following:

Intercounty Paving Assoc.:            $222,635

Villager Construction:                $267,150

American Water Services            $297,533

Lash Construction:                $299,020

Sicar:                                        $300,000

United Survey:                         $345,335         

After careful review of the bids, Mr. Whitney and URS Corporation recommended the low bidder, Intercounty Paving Associates be awarded the contract in the amount of $222,635, contingent upon the availability of project funding and review by the Town’s legal counsel. They met all the specifications required and found they have performed similar work acceptably.

A motion was made by Councilman Robillard, seconded by Councilwoman Cooke to approve Mr. Whitney’s request as stated above and authorize the Supervisor to sign the agreement with Intercounty Paving Associates.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

SITE PLAN APPROVAL – 2995 GRAND ISLAND BLVD.

A motion was made by Councilman Crawford, seconded by Councilwoman Cooke to refer the request of a Site Plan Approval –2995 Grand Island Blvd. to the Planning Board for review and recommendation.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

SITE PLAN APPROVAL – 458 RANSOM ROAD

A motion was made by Councilman Roesch, seconded by Councilman Robillard to refer the request of a Site Plan Approval – 458 Ransom Road to the Planning Board for review and recommendation.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

SUPERVISING ACCOUNTANT – PAM WHITNEY

2003 BUDGET TRANSFERS

*SEE COMMUNICATION FROM SUPERVISOR MCMAHON 

COMMUNICATIONS - GENERAL:

STICKL CONSTRUCTION – 3952 EAST RIVER ROAD – APPROVE SUBDIVISION MAP COVER – SPICER CREEK TOWNHOUSES PARCEL “L” UNITS 498, 500, 502 AND 504 WHITEHAVEN ROAD

A motion was made by Councilman Crawford, seconded by Councilman Robillard to approve the Stickl Construction – 3952 East River Road – Subdivision Map Cover – Spicer Creek Townhouses Parcel “L” Units 498, 500, 502 and 504 Whitehaven Road.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes           

MIKE WYLKE – BRICK OVEN – 2375 GRAND ISLAND BLVD. – REQUEST FOR OUTDOOR SEATING

A motion was made by Councilman Roesch, seconded by Councilman Robillard to refer the request of Mike Wylke – Brick Oven – 2375 Grand Island Blvd. for outdoor seating at the restaurant to the Planning Board for review and recommendation.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes           

GRAND ISLAND CHAMBER OF COMMERCE – SUPPORT OF FUCCILLO AUTOGROUP

A motion was made by Councilman Robillard, seconded by Councilman Roesch to refer the Grand Island Chamber of Commerce’s petition signed in support of the Fuccillo Autogroup Expansion Project to the Town Board to be included in the Fuccillo file.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes           

REPORT OF THE AUDIT COMMITTEE:

A motion was made by Councilwoman Cooke, seconded by Councilman Roesch to pay Vouchers # 75211 to #75454 as submitted.

General   $ 65,075.28

Highway  $ 18,971.43

Sewer     $ 10,453.02

Water     $    9,110.52

Capital    $ 43,680.46

Fire        $172,687.50

Total     $ 319,978.21

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

UNFINISHED BUSINESS:

APPOINTMENT - YOUTH ADVISORY BOARD

A motion was by Councilman Robillard, seconded by Councilman Crawford to appoint Kristin Cadro, Nancy Heftka, Donna Lavallee, Timothy Lavallee, Emily Pifer, Caitlyn Quider, Reg Schopp, Ronald Warner, Paula Reger to the Youth Advisory Board.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

ADOPT FEE SCHEDULE FOR 2004

Fee schedule is not complete, remains tabled. 

FUCCILLO TOYOTA SITE PLAN APPROVAL – 1974 ALVIN

Remains tabled. 

NORMAN PARISI – 633 EAST RIVER ROAD – REMOVE PROPERTY LINE BETWEEN SBL 14-6-6 AND14-43 AND SEPARATE 14-16-6 AND 14-42-10

Remains tabled. 

SUSPEND THE RULES

A motion was made by Councilman Roesch, seconded by Councilman Robillard to suspend the rules for the purpose of considering Wastewater Treatment Plant Digester Cleaning & Mixing Equipment Rehabilitation and Clarifier Equipment Rehabilitation Project Job No. M-102-03 and to review a request for Quizno’s Subs to allow outdoor seating at the restaurant.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes           

AWARD BID – WASTEWATER TREATMENT PLANT DIGESTER CLEANING & MIXING EQUIPMENT REHABILITATION AND CLARIFIER EQUIPMENT REHABILITATION PROJECT JOB NO. M-102-03

Town Engineer John Whitney reported that he had opened the bids on March 24, 2004 for the Wastewater Treatment Plant Digester Cleaning & Mixing Equipment Rehabilitation and Clarifier Equipment Rehabilitation Project Job No. M-102-03.  After careful review of the bids, Mr. Whitney and Stearns & Wheeler, LLC recommended the low bidder, Hohl Industrial Services, 770 Riverview Blvd., Tonawanda, NY be awarded the contract in the amount of $662,450 for the General Contract. They met all the specifications required.  For the Electrical Contract it is recommended to award the bid to Frey Electric Construction Co., 100 Pearce Ave., Tonawanda, NY in the amount of $14,675.  They met all the specifications required.

A motion was made by Councilwoman Cooke, seconded by Councilman Roesch to approve Mr. Whitney’s request as stated above and award the bids to Hohl Industrial Services and Frey Electric Construction.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0

 

QUIZNO’S SUBS – 2164 GRAND ISLAND BLVD. - REQUEST FOR OUTDOOR SEATING AT RESTAURANT

A motion was made by Councilman Crawford, seconded by Councilman Robillard to refer the request of Michael Gatas – Quizno’s Subs – 2164 Grand Island Blvd. for outdoor seating at the restaurant to the Planning Board for review and recommendation.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

FROM THE FLOOR:

This is an opportunity for residents to comment on any matter regarding Town government on any subject.   No residents spoke. 

FROM THE TOWN BOARD:

Happy Easter!  Councilman Roesch commented on the Court income and the financial impact on the Town.  

ADJOURNMENT:

A motion was made by Councilman Crawford, seconded by Councilwoman Cooke to adjourn the meeting at 8:38pm.

APPROVED            Ayes            5            Cooke, Crawford, Robillard, Roesch, McMahon

                        Noes            0 

A moment of silence was observed in memory of the following.

Edwin Lodge Pfohl, Catherine Harrison, Alma Corrine Hill, Adrian Pollock, Mark Coffey, Peter Mayo, Eric Lloyd, Harrison Roger, Sr., Nancy Andrews, Frank Del Signore, Sr.

 

Respectfully Submitted,  

Patricia A. Frentzel

Town Clerk