JANUARY 5, 2004

The minutes of the regular meeting of the Grand Island Town Board of the Town of Grand Island, Erie County, New York held at the Town Hall 2255 Baseline Road on Monday,

January 5, 2004 at 8:00 P.M. EST.

 

The meeting was called to order by Supervisor McMahon and the following were present at roll call:

                                    Supervisor                               Peter A. McMahon

                                    Councilwoman             Mary S. Cooke

                                    Councilman                              Richard W. Crawford, Jr.

                                    Councilman                              Daniel F. Robillard

                                    Councilman                              Gary G. Roesch

Also present:                Town Clerk                            Patricia A. Frentzel

                                    Town Attorney                       Peter Godfrey

                                    Highway Superintendent            Raymond F. Dlugokinski

 

Mrs. Karen Conboy of St. Stephen’s Roman Catholic Church gave the Invocation, and Councilwoman Cooke led the Pledge of Allegiance to the Flag.

 

PUBLIC COMMENT - AGENDA ITEMS ONLY:                        NONE            

 

APPROVE MINUTES:

 

MOTION:            The minutes of the Town Board meeting of December 15, 2003 and the Town Workshop Meeting #46 of December 22, 2003 are APPROVED as submitted.

MOVED:            Robillard                        SECOND:            Cooke

                        ROLL CALL:  Ayes:    Robillard, Cooke, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

THE CLAIMS HAVE BEEN SUBMITTED FOR AUDIT

 

PUBLIC HEARINGS:              8:00 P.M.   

 

1.  FINAL PLAT APPROVAL PARK PLACE SUBDIVISION PHASE IV

 

The Supervisor called the Public Hearing to order and the Town Clerk read the pertinent part of the legal notice.

APPEARING IN THE AFFIRMATIVE:                  NONE

 

APPEARING IN THE NEGATIVE:              NONE

The Supervisor declared the public hearing closed.

 

MOTION:            It is moved to REFER TO THE PLANNING BOARD the comments of the public hearing on Final Plat Approval of Park Place Subdivision Phase IV.

            MOVED:         Roesch                         SECOND:            Crawford

                                    ROLL CALL: Ayes:            Roesch, Crawford, Cooke, Robillard, McMahon

                                                Noes:   None

                                                CARRIED

 

COMMUNICATIONS - REORGANIZATION MEETING:

 

1.  RE:  AUTHORIZATION - SUPERVISOR REQUEST, 60-DAY EXTENSION -               

             SUPERVISOR’S REPORT

MOTION:            The Supervisor is GRANTED a 60-day extension for filing the Supervisor’s Annual Printed Financial Report for the fiscal year 2003.

            MOVED:            Crawford                     SECOND:      Cooke

                                    ROLL CALL: Ayes:            Crawford, Cooke, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

2.  RE:  DEPUTY SUPERVISOR

Supervisor McMahon informed the Town Board that he has appointed Richard Crawford, Jr. as Deputy Supervisor for 2004.

Requires No Action – Information Only

RECEIVED & FILED

 

3.  RE:  MILEAGE 

MOTION:            37.5¢ per mile will be allowed to town officials when performing duties for the Town of Grand Island during 2004.

            MOVED:         Cooke                          SECOND:            Robillard

                                    ROLL CALL: Ayes:            Cooke, Robillard, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

4.  RE:  ASSESSMENT FORMULAS REAFFIRMED:

CONSOLIDATED WATER DISTRICTS

 

All net operation and maintenance costs and all net capital costs shall be apportioned against the assessed land valuation of each of the properties or parcels of land within the Consolidated Water District.

 

MOTION:            It is moved to ADOPT the resolution regarding the method of assessment for the consolidated water district.

            MOVED:            Robillard                      SECOND:      Cooke 

                                    ROLL CALL: Ayes:            Robillard, Cooke, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

SEWER DISTRICTS

Consolidated Sewer Districts User, Non-user

 

            The method for the apportionment of the capital construction and operation and maintenance costs of the Wastewater Treatment Plant Facilities and its Sewer District lines and appurtenances; is as follows:

 

            1) 100% of all net operation and maintenance costs and 10% of capital costs shall be apportioned to the water consumption of each of the properties or parcels of land within the Town Sewer Districts and shall be recovered as a sewer rent.

 

            2) 90% of capital costs shall be apportioned against the assessed land valuation of each of the properties or parcels of land within the Town Sewer Districts.

            3) Where there is an accessible line frontage it shall bear an annual tax of eighty (80) cents per front foot in the area of the Consolidated Sewer District formerly known as Sewer District #4, except that lateral sewer lines installed by a real property developer such front foot charges shall not apply.  Also, a charge per frontage feet in said former Sewer District #4 or those connected in the East River lateral to be determined by the county.

 

User/Non-User Methodology

 

            1) A User shall pay all Wastewater Treatment Plant Facility and Sewer District lines and appurtenances costs assigned to operation and maintenance and to capital construction costs of said Wastewater Treatment Plant Facilities.

 

            2) A Non-User shall pay only ninety (90) per cent of the capital construction costs of said Wastewater Treatment Plant Facilities based upon the assessed land valuation of such non-User.

 

            The following definitions shall apply:

 

            1) USER shall be any property or parcel that fronts or abuts a sewer line or is connected or required to be connected to a public sewer line.

 

            2) NON-USER is a property or parcel not fronting or abutting a public sewer line or where said sewer is not immediately available.

 

MOTION:            It is moved to ADOPT the resolution, which sets the method of assessment for the consolidated sewer district

            MOVED:         Cooke                          SECOND:            Crawford        

                                    ROLL CALL: Ayes:            Cooke, Crawford, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

LIGHTING DISTRICTS

BE IT HEREBY RESOLVED by the Town Board of the Town of Grand Island that all costs shall be apportioned against the properties in all Districts in the Town of Grand Island based upon the frontage of said property.

 

                        Districts                                                           Method

                        All Districts                                                            Frontage

 

MOTION:            It is moved to ADOPT the resolution which sets the method of assessment for the town lighting districts with the cost based on the frontage of the property.

            MOVED:            Crawford                     SECOND:            Robillard

                                    ROLL CALL: Ayes:            Crawford, Robillard, Cooke, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

GENERAL FUND, HIGHWAY FUND & FIRE PROTECTION DISTRICT

The tax assessment method for the General Fund, Highway and Fire Protection District in the Town of Grand Island is ad valorem which law requires.

Requires No Action – Information Only

           

5.  RE:  MEMBERSHIP - ASSOCIATION OF TOWNS

MOTION:            The Supervisor is authorized to RENEW the town’s membership with the Association of Towns of New York State.

            MOVED:         Cooke                          SECOND:            Robillard

                                    ROLL CALL: Ayes:            Cooke, Robillard, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

 

6.  RE:  AUTHORIZATION - ATTEND ASSOCIATION OF TOWNS MEETING -

             CAST VOTE - ALTERNATE VOTE

MOTION:            Town personnel who have made provisions in their 2004 budget are:

 

1.      Authorized to attend the Association of Towns meeting in New York City on February 15-18, 2004.

            MOVED:            Crawford                     SECOND:      Roesch

                                    ROLL CALL: Ayes:            Crawford, Roesch, Cooke, Robillard, McMahon

                                                            Noes:            None

                                                            CARRIED

 

2.      Town Supervisor Peter McMahon is authorized to cast one vote for the Town of Grand Island at the Association of Towns meeting.  Councilwoman Mary Cooke will be the designated alternate.

      

            MOVED:            Robillard                      SECOND:      Roesch

                                    ROLL CALL: Ayes:            Robillard, Roesch, Cooke, Crawford, McMahon

                                                            Noes:            None

                                                            CARRIED

 

7.  RE:  AUTHORIZED - MEMBERSHIP IN ASSOCIATION OF ERIE COUNTY

             GOVERNMENTS

MOTION:            The Supervisor is authorized to RENEW the town’s membership with the Association of Erie County Governments.

MOVED:            Cooke                                    SECOND:            Robillard           

ROLL CALL: Ayes:            Cooke, Robillard, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

                                                             

8.  RE:  AUTHORIZED PETTY CASH FUNDS

            MOTION:     The following petty cash funds are authorized for 2004:

                  Town Clerk………………………………………$700.00

                  Sewer & Water Department……………………..$100.00

                  Town Justices……………………………………$100.00

                  Highway Department……………………………$100.00

                  Recreation Department…………………………..$100.00

 

            MOVED:            Robillard                      SECOND:      Cooke

ROLL CALL: Ayes:            Robillard, Cooke, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

 

9.  RE:  RULES AND PROCEDURES

MOTION:            AMEND The Rules and Procedures - adopted January 20, 1964 and amended January 18, 1988, January 3, 1994 and May 19, 1997 Submission Deadlines of agenda items to say:

 

                                    All petitions, resolutions, offers, reports, motions (except incidental ones) and other items of business or communications of whatever nature shall be submitted to the Town Clerk before 11:00 o’clock on Thursday for presentation at the regular meeting on the following Monday, unless said Thursday is a legal holiday, in which event all matters shall be presented to the Town Clerk 11:00 o’clock on Wednesday.  All matters presented to the clerk in accordance with this rule shall be included on the agenda for the ensuing meeting.  The agenda for the ensuing meeting shall be prepared and deposited in the Board members’ mailboxes in the Town Hall not later than 5:00 P.M. Friday or Thursday as aforesaid.  The Town Board shall not consider nor act upon any matters which are not timely or scheduled on the agenda delivered to the Town Board members as aforesaid, except by unanimous consent by all members of the Board.  This rule need not apply to special meetings, which are covered in s2 and in s62 of the Town Law of the State of New York.

 

MOVED:            Robillard                        SECOND:            Crawford           

                                    ROLL CALL: Ayes:            Robillard, Crawford, Cooke, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

MOTION:            ADOPTED The Rules and Procedures - adopted January 20, 1964 and amended January 18, 1988, January 3, 1994 and May 19, 1997 and January 5, 2004.

            MOVED:            Crawford                     SECOND:      Roesch

                                    ROLL CALL: Ayes:            Crawford, Roesch, Cooke, Robillard, McMahon

                                                            Noes:            None

                                                            CARRIED

 

10.  RE:  TOWN CLERK’S OFFICE HOURS

Town Clerk Patricia A. Frentzel announced effective January 5, 2004 the hours will be as follows:

 

8:30 A.M. to 5:00 P.M. daily – closed holidays

Requires No Action – Information Only

 

RECEIVED & FILED

 

 

 

 

 

 

 

 

 

11. RE: BONDING - TOWN PERSONNEL

MOTION:            The Supervisor is authorized to bond Town Personnel in the following amounts:

                                                                                               

                        Supervisor………………………………….………………$250,000.00

                        Town Clerk……………………………….………………..$250,000.00

                        Deputy Town Clerk(s)………………….………………….$250,000.00

                        Supervising Accountant                                                        $250,000.00

Blanket Bond (for each employee that is bonded)………... $    5,000.00 

Court Clerk-Town Justices                                                    $100,000.00

 

            MOVED:         Cooke                          SECOND:            Robillard

                                    ROLL CALL: Ayes:            Cooke, Robillard, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

-6-                                                   1/5/04

 

12. RE:  LEGAL HOLIDAYS

MOTION:            All town offices are authorized to be closed in observance of the following holidays, as set forth in the various bargaining unit union contracts:

LEGAL HOLIDAYS
All town offices are authorized to be closed in observance of the following holidays, as set forth in the various bargaining units:

            Monday, January 19, 2004                            Martin Luther King Day
            Monday, February 16, 2004                            President's Day
            Friday, April 09, 2004                            Good Friday (1/2 day)
            Monday, May 31, 2004                            Memorial Day

            Monday, July 5, 2004                                     Independence Day
            Monday, September 6, 2004                            Labor Day
            Monday, October 11, 2004                            Columbus Day
            Tuesday, November 2, 2004                            Election Day - Presidential Election
            Thursday, November 11, 2004                Veteran's Day
            Thursday, November 25, 2004                Thanksgiving
            Friday, November 26, 2004                            Day after Thanksgiving
            Thursday, December 23, 2004                Christmas Eve
            Friday, December 24, 2004                            Christmas Day
            Thursday, December 30, 2004                New Year's Eve (1/2 day)
            Friday, December 31, 2004                            New Year's Day

            MOVED:         Cooke                          SECOND:            Robillard         

                                    ROLL CALL: Ayes:            Cooke, Robillard, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

 

 

 

 

 

 

13. RE:  TOWN NEWSPAPERS DESIGNATED

MOTION:            It is moved that the Island Dispatch and the Buffalo News be designated as the official newspapers for the Town of Grand Island for the year 2004 and further to direct the Town Clerk, the Town Attorney and other responsible parties to post legal notices on the Town’s web site.

 

            MOVED:         Cooke                          SECOND:      Roesch

                                    ROLL CALL: Ayes:            Cooke, Roesch, Crawford, Robillard, McMahon

                                                            Noes:            None

                                                            CARRIED

 

14. RE:  BANK DEPOSITORIES DESIGNATED

MOTION:            The Manufacturers and Traders Trust Company, HSBC Bank, MBIA CLASS, Chase Manhattan Bank, Fleet National Bank and are designated as depositories for the Town of Grand Island for the year 2004 in which the Supervisor and Town Clerk shall deposit all monies coming into their hands by virtue of their office, and furthermore, that the Town Clerk be directed to deposit tax monies in the Manufacturers and Traders Trust Company Grand Island office, said tax money to be remitted to the Supervisor each week.  Waste, Wastewater and General Receipts are to be remitted to the Supervisor daily.  All other funds of the Clerk to be deposited with the Supervisor no later than the 15th of the following month.

 

            MOVED:            Crawford                     SECOND:            Robillard         

                                    ROLL CALL: Ayes:            Crawford, Robillard, Cooke, Roesch, McMahon                                                        Noes:            None

                                                            CARRIED

                                                                     

15. RE:  AUDIT COUNSELORS DESIGNATED

MOTION:            The firm of Fiddler and Company, LLP is designated as Audit Counselors for the Town of Grand Island for the year 2004.

 

            MOVED:         Cooke                          SECOND:            Robillard         

                                    ROLL CALL: Ayes:            Cooke, Robillard, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16. RE:  FACSIMILE SIGNATURE OF SUPERVISOR

            MOTION:     BE IT RESOLVED:

 

That the Manufacturers and Traders Trust Company, the HSBC Bank,  MBIA CLASS, Chase Manhattan Bank, and Fleet National Bank are designated depositories of the Town of Grand Island be and they are hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in the name of the Town of Grand Island, including those payable to the individual order of any person or persons thereof, when bearing or purporting to bear the facsimile signature of Peter A. McMahon, Supervisor of the Town of Grand Island, and the Manufacturers and Traders Trust Company, the HSBC Bank, MBIA CLASS, Chase Manhattan Bank, Fleet National Bank and shall be entitled to honor and to charge the Town of Grand Island for such checks, drafts, or other orders, regardless of by whom or by what means the actual or purported facsimile signature thereon may have been affixed thereto, if such signature resembles the facsimile

specimen duly certified to or filed with the Manufacturers and Traders Trust company, the HSBC Bank, MBIA CLASS, Chase Manhattan Bank, and Fleet National by the Town Clerk of the Town of Grand Island.

 

            MOVED:         Cooke                          SECOND:      Roesch

                                    ROLL CALL: Ayes:            Cooke, Roesch, Crawford, Robillard, McMahon

                                                            Noes:            None

                                                            CARRIED

 

17. RE:  TOWN BOARD MEETING NIGHTS DESIGNATED

MOTION:            The Town Board meetings will be held on the first and third Monday of each month at 8:00 P.M.  A regular meeting that falls on a holiday shall be held on Tuesday of that week.  Workshop meetings will be held on the first and third Monday of each month at 6:30 P.M., or Tuesday if a holiday.  The Town Clerk is directed to post a notice of all workshop meetings on the Wednesday prior to the meetings.  Exception is third

Monday in February (February 16) - no meeting due to the NYS Association of Towns Conference in New York City.

 

            MOVED:            Robillard                      SECOND:      Cooke

                                    ROLL CALL: Ayes:            Robillard, Cooke, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

18. RE:  DATE TO AUDIT BILLS

MOTION:            Bills drawn against the General Fund, Highway Fund, Sewer and Water Funds, Lighting Districts Fund, Capital Fund and Federal Revenue Funds will be audited on the first and third Monday of each month, or the following Tuesday if a holiday falls on that Monday.

 

            MOVED:         Cooke                          SECOND:      Roesch            

                                    ROLL CALL: Ayes:            Cooke, Roesch, Crawford, Robillard, McMahon

                                                            Noes:            None

                                                            CARRIED

 

19. RE:  PAYROLL DATES

MOTION:            The Supervisor is authorized to set the payroll date as every other Thursday, commencing January 8th, 2004.

            MOVED:         Cooke                          SECOND:            Crawford        

                                    ROLL CALL: Ayes:            Cooke, Crawford, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

20. RE:  SUPERVISOR’S APPOINTMENT - COMMITTEE HEADS

      1.            Secretarial Appointment:   

The Supervisor appoints Diane Y. Nesbitt, 1467 East Park Road, as his secretary for 2004.

      2.  Committee Heads:

            A.  SPECIAL DISTRICTS COMMITTEE         

                        Chairman:        Peter A. McMahon

                                                Councilwoman Mary Cooke

                                                Town Engineer John C. Whitney

                                                Water/Wastewater Superintendent Wayne Clinton

            B.  AUDIT COMMITTEE

                        Chairman:        Mary S. Cooke & Gary G. Roesch

C.  SIDEWALK & BIKEPATH COMMITTEE

                        Chairman:        Peter McMahon

This committee will be chaired by Supervisor Peter McMahon and the following will serve at the pleasure of the Supervisor: Town Engineer, The Traffic Safety Advisory Board Chairman, Councilwoman Cooke, Highway Superintendent Dlugokinski, Planning Board Chairman and the Recreation Director.

Requires No Action – Information Only

RECEIVED & FILED

            D.  ECONOMIC DEVELOPMENT ADVISORY BOARD

MOTION:            Moved to CREATE an Economic Development Advisory Board to replace the Supervisor’s Committee on Economic Development.  The Board Members will be appointed by the Town Board to serve three-year terms.  The Board Members at the first meeting of each year will elect the Chairman. 

                        Three-year term expiration December 31. 2006

                        Jerry Doane

                        John Bonora

                        Roy Gerard

                        Two-Year term expiration December 31, 2005

                        Bev Kinney

                        Mike Heftka

                        Hank Carrol

                        One-year term expiration December 31, 2004

                        Ted Bates

                        Mary Sommer

                        John White

            MOVED:            Crawford                     SECOND:      Cooke 

                                    ROLL CALL: Ayes:            Crawford. Cooke, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

                       

E.  HISTORIC PRESERVATION COMMITTEE

                        Chairman:        Mary S. Cooke

                       Members of this committee serving at the pleasure of the Supervisor are: Joan Bodkin, William Koch, Shirley Luther - Historical Society, Joseph Macaluso, Timothy Mordaunt, Teddy Linenfelser - Town Historian and Barbi Lare There is a vacancy for another member of the Historical Society, that will be appointed after their next meeting.

Requires No Action – Information Only

RECEIVED & FILED

            F.  PERSONNEL COMMITTEE

                    Chairman:            Peter A. McMahon

                                    Richard W. Crawford, Jr.

Requires No Action – Information Only

RECEIVED & FILED

G.  LIAISONS

                        1.  Architectural Review Board:            Daniel F. Robillard        

                        2.  Cable TV Committee:                   Gary G. Roesch

                        3.  Community Enrichment Council: Gary G. Roesch           

                        4.  Economic Development:              Gary G. Roesch   

                        5.  Environmental Conservation:            Mary S. Cooke 

                         6.  Historic Preservation:                           Mary S. Cooke 

                        7.  Human Rights Commission:            Mary S. Cooke                                                         8.  Library Trustees:                                   Richard W. Crawford, Jr.

                        9.  Long Range Planning:                       Peter A. McMahon                      

                       10. Parks & Recreation:                   Daniel Robillard

                       11. Planning Board                           Daniel Robillard

                       12. Traffic Safety Advisory Board:  Richard W. Crawford, Jr.

                       13. Youth Board                           Richard W. Crawford, Jr.

                       14. Long Range Planning                    Peter McMahon

Requires No Action – Information Only

RECEIVED & FILED

 

21. RE:  TOWN CLERK’S APPOINTMENTS

The Town Clerk, Patricia A. Frentzel has made the following appointments effective

January 1, 2004:

            Deputy Town Clerk                  Full-Time     Betty Y. Lantz

            Deputy Town Clerk                  Full-Time             Michelle L. Wing 

            Deputy Town Clerk                  Full-Time     E. Diane Darmofalski

            Part Time Clerk                   Part-Time     Sally Kaiser

Requires No Action - Information Only

RECEIVED & FILED

 

22. RE:  REGISTRAR’S APPOINTMENT

Patricia A. Frentzel, Registrar of Vital Statistics, makes the following appointments effective January 1, 2004

            Deputy Registrar            Betty Y. Lantz

Patricia A. Frentzel, Registrar of Vital Statistics, makes the following appointments effective January 5, 2004

            Sub-Registrar                       Michelle Wing

            Sub-Registrar                       E. Diane Darmofalski

Requires No Action – Information Only

RECEIVED & FILED

 

23. RE:  BUDGET OFFICER DESIGNATED

MOTION:            The Supervisor, Peter A. McMahon, is designated as Budget Officer for the Town of Grand Island for 2004.

            MOVED:            Robillard                      SECOND:      Roesch

                                    ROLL CALL: Ayes:            Robillard, Roesch, Cooke, Crawford, McMahon

                                                            Noes:            None

                                                            CARRIED

24. RE:  SALARIES ADOPTED

MOTION:            It is moved that the following salary schedule be adopted for the year 2004.

INSERTION #1

            MOVED:            Crawford                     SECOND:      Cooke

                                    ROLL CALL: Ayes:            Crawford, Cooke, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

                                                                       

25. RE:  APPOINTMENT – ZONING BOARD OF APPEALS

MOTION:            It is moved to REAPPOINT Dario A. Violanti to the Zoning Board of Appeals for a five-year term to expire 12/31/2008.

            MOVED:         Cooke                          SECOND:            Crawford

                                    ROLL CALL: Ayes:            Cooke, Crawford, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

26. RE:  APPOINTMENT – CHAIRMAN - ZONING BOARD OF APPEALS

The Chairman of this committee was appointed in 2003 and has one year remaining on his term.  No further action required.

 

27. RE:  APPOINTMENT - HUMAN RIGHTS

MOTION:            It is moved to REAPPOINT Maria Przystal to the Human Rights Commission for a five-year term expiring 12/31/2008.

            MOVED:         Cooke                          SECOND:            Robillard

                                    ROLL CALL: Ayes:            Cooke, Robillard, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

28. RE:  APPOINTMENT - LIBRARY TRUSTEE

MOTION:            It is moved to REAPPOINT Richard Earne as a Library Trustee for a five-year term expiring 12/31/2008.

MOVED:            Crawford                     SECOND:            Robillard         

                                    ROLL CALL: Ayes:            Crawford, Robillard, Cooke, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

29. RE:  APPOINTMENT - PARKS & RECREATION ADVISORY BOARD

MOTION:            It is moved to TABLE an appointment to the Parks and Recreation Advisory Board for a five-year term expiring 12/31/2008.

            MOVED:            Robillard                      SECOND:      Roesch

                                    ROLL CALL: Ayes:            Robillard, Roesch, Cooke, Crawford, McMahon

                                                            Noes:            None

                                                            CARRIED

 

30.  RE:  APPOINTMENT - PLANNING BOARD

MOTION:            It is moved to REAPPOINT Peter Morelock to the Planning Board for a seven-year term expiring 12/31/2010 and to APPOINT Doug Scheid to a two-year term expiring December 31, 2005 to fill the unexpired portion of Gary G. Roesch’s term.

MOVED:         Cooke                          SECOND:      Roesch

                                    ROLL CALL: Ayes:            Cooke, Crawford, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

31. RE:  APPOINTMENT - PLANNING BOARD

MOTION:            It is moved to APPOINT Robert Westfall of 1188 Staley Rd. as Planning Board Chair for a two-year term to expire December 31, 2005.

            MOVED:         Cooke                          SECOND:      Roesch

                                    ROLL CALL: Ayes:            Cooke, Crawford, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

32. RE:  APPOINTMENT - TRAFFIC SAFETY BOARD

MOTION:            It is moved to REAPPOINT James Mysliwiec and Betty Harris to the Traffic Safety Advisory Board for a three-year term expiring 12/31/2006.

            MOVED:            Crawford                     SECOND:            Robillard

                                    ROLL CALL: Ayes:            Crawford, Robillard, Cooke, Roesch, McMahon                                                        Noes:            None

                                                            CARRIED

 

33. RE:  APPOINTMENT - COMMUNITY ENRICHMENT COUNCIL  

MOTION:            It is moved to TABLE an appointment to the Community Enrichment Council with the term expiring 12/31/2004.

            MOVED:            Robillard                      SECOND:      Roesch            

                                    ROLL CALL: Ayes:            Robillard, Roesch, Cooke Crawford, McMahon

                                                            Noes:            None

                                                            CARRIED

 

34. RE:  APPOINTMENTS -YOUTH BOARD

MOTION:            It is moved to TABLE an appointment to the Youth Advisory Board for a two-year term expiring 12/31/2006.

            MOVED:            Crawford                     SECOND:      Cooke

                                    ROLL CALL: Ayes:            Crawford, Cooke, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED    

 

35. RE:  APPOINTMENTS – CABLE TV COMMITTEE

MOTION:            It is moved to TABLE appointments to the Cable TV Committee for a seven-year term expiring 12/31/2009 and READVERTISE for any vacancies on advisory boards.

            MOVED:         Roesch                         SECOND:      Cooke

                                    ROLL CALL: Ayes:            Roesch, Cooke, Crawford, Robillard, McMahon

                                                            Noes:            None

                                                            CARRIED

 

 

36.  RE:  APPOINTMENTS - ENVIRONMENTAL CONSERVATION

MOTION:            It is moved to APPOINT Rochelle D. Smith to the Commission for the Conservation of the Environment for a five-year term expiring 12/31/2008.

MOVED:         Cooke                          SECOND:            Robillard         

                                    ROLL CALL: Ayes:            Cooke, Robillard Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

37. RE:  APPOINTMENTS - BOARD OF ETHICS

MOTION:            It is moved to REAPPOINT Frank Kedzielawa to the Board of Ethics for a five-year term to expire 12/31/2008.

            MOVED:         Roesch                         SECOND:            Robillard

                                    ROLL CALL: Ayes:            Roesch, Robillard, Cooke, Crawford, McMahon

                                                            Noes:            None

                                                            CARRIED    

 

38. RE:  BUILDING DEPARTMENT - REAPPOINTMENTS

MOTION:            It is moved to APPOINT Douglas Learman as Building Inspector for purposes of Chapter 8 of the Town Code for the year 2004.

            MOVED:            Robillard                      SECOND:            Crawford

                                    ROLL CALL: Ayes:            Robillard, Crawford, Cooke, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

MOTION:            It is moved to APPOINT Kevin Koch as Deputy Building Inspector purposes of Chapter 8 of the Town Code for the year 2004.

            MOVED:            Robillard                      SECOND:      Roesch

                                    ROLL CALL: Ayes:            Robillard, Roesch, Cooke, Crawford, McMahon

                                                            Noes:            None

                                                            CARRIED

 

39. RE:  APPOINTMENT - COMMISSIONER OF POLICE

MOTION:            Supervisor Peter A. McMahon is APPOINTED as the liaison and as the Commissioner of Police to the Grand Island Police Department.

            MOVED:         Cooke                          SECOND:            Crawford

                                    ROLL CALL: Ayes:            Cooke, Crawford, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

40. RE:  JUSTICE COURT - MONTHLY PAYMENT TO NEW YORK STATE

MOTION:            The Supervisor is AUTHORIZED to send payment to the New York State Office of the Comptroller, Justice Court Fund, upon the receipt of the monthly invoice from their office, assuring that the State and County receive their share of funds in a more timely fashion.

            MOVED:         Cooke                          SECOND:            Crawford

                                    ROLL CALL: Ayes:            Cooke, Crawford, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

 

 

 

41. RE:  MEMBERSHIP TO GOVERNMENT FINANCIAL OFFICERS ASSOCIATION

MOTION:            It is moved to APPROVE authorizing the Supervisor to renew the New York State Government Finance Officers’ Association membership for the year 2004.

            MOVED:         Cooke                          SECOND:      Roesch

                                    ROLL CALL: Ayes:            Cooke, Roesch, Crawford, Robillard, McMahon

                                                            Noes:            None

                                                            CARRIED

 

42. RE:  MEMBERSHIP IN STATE ASSOCIATION OF MUNICIPAL PURCHASING

              OFFICERS

MOTION:            The Supervisor is AUTHORIZED to renew membership in the State Association of Municipal Purchasing Officers (SAMPO) for 2004.

MOVED:       Crawford       SECOND:     Cooke

                      ROLL CALL:      Ayes:     Crawford, Cooke, Robillard, Roesch, McMahon

                                       Noes:     None

                                       CARRIED

 

43.   RE:  ADOPT FEE SCHEDULE/WITH CHANGES

MOTION:            It is moved to TABLE the Fee Schedule for the year 2004.

MOVED:     Crawford       SECOND:     Roesch

                      ROLL CALL:      Ayes:     Crawford, Roesch, Cooke, Robillard, McMahon

                                       Noes:     None

                                       CARRIED

 

44. RE:  LEGAL REPRESENTATION FOR THE TOWN OF GRAND ISLAND

MOTION:            It is moved to APPROVE to hire Hodgson, Russ, Attorneys LLP, Peter C. Godfrey Esq. of Counsel, who shall be and hereby are appointed as attorneys for the Town of Grand Island.

            MOVED:            Crawford                     SECOND:      Roesch                        

                                    ROLL CALL: Ayes:            Crawford, Roesch, Cooke, Robillard, McMahon

                                                            Noes:            None

                                                            CARRIED

 

45. RE:  HARASSMENT COMPLAINT OFFICERS

MOTION:            Human Relations Policy #4 requires the designation of two Harassment Complaint Officers.  It is moved to APPROVE to designate Town Attorney Peter C. Godfrey and Supervisor’s Secretary Diane Y. Nesbitt Harassment Complaint Officers for 2004.

            MOVED:         Cooke                          SECOND:            Robillard

                                    ROLL CALL: Ayes:            Cooke, Robillard, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

46. RE:  INVESTMENT POLICY

MOTION:            It is moved to APPROVE the attached Investment Policy for 2004.

INSERTION #2

            MOVED:            Robillard                      SECOND:      Cooke                         

                                    ROLL CALL: Ayes:            Robillard, Cooke, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

47. RE: PROCUREMENT POLICY

MOTION:            It is moved to APPROVE the attached Procurement Policy for 2004.

INSERTION #3

            MOVED:            Crawford                     SECOND:            Robillard                                 

                                    ROLL CALL: Ayes:            Crawford, Robillard, Cooke, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

CONSENT AGENDA

1.  Solid Waste/Recycling Charges for 2004

2.  Computer Recycling Event

3.  Erie County - Sales Tax Revenue for December 2003

4.  ECIDA - Assignment of 1995 Chopra-Lee, Inc. Project

5.  Erie County 2003 Recycling Contest

6.  New York State Comptroller Special Improvement Districts

7.  Adelphia - Powerlink

8.  New York State Uniform Fire Prevention and Building Code

9.  Zoning Board of Appeals - Minutes of Meeting: November 6, 2003

MOTION:            It is moved to APPROVE accepting all nine items on the Consent Agenda.

            MOVED:         Cooke                         SECOND:      Roesch

                                    ROLL CALL: Ayes:            Cooke, Roesch, Crawford, Robillard, McMahon

                                                            Noes:            None

                                                            CARRIED

COMMUNICATIONS - TOWN BOARD

1.      From: Supervisor McMahon

RE:  Human Resources Policies and Procedures

MOTION:            It is moved to APPROVE the attached Human Resources Policy #4                    effective January 6, 2004.

INSERTION #4

      MOVED:      Robillard          SECOND:      Crawford  

                        ROLL CALL:       Ayes:      Robillard, Crawford, Cooke, Roesch, McMahon

                                          Noes:      None   

                                    CARRIED

2.      From: Supervisor McMahon

RE:     FLEXIBLE BENEFITS PLAN AMENDMENT NO. 1

MOTION:            The Supervisor is AUTHORIZED to sign the Flexible Benefits Plan Amendment No. 1. 

      MOVED:   Cooke              SECOND:      Robillard

                        ROLL CALL:       Ayes:      Cooke, Robillard, Crawford, Roesch, McMahon

                                          Noes:      None   

                                          CARRIED

 

COMMUNICATIONS – OTHER OFFICIALS

1.      From: Highway Superintendent Ray Dlugokinski

RE:    AGREEMENT TO SPEND TOWN HIGHWAY FUNDS

MOTION:            It is moved to AUTHORIZE the Town Board to sign the attached agreement.

INSERTION #5

MOVED:            Crawford                     SECOND:            Cooke                                     

                        ROLL CALL:            Ayes:            Crawford, Cooke, Robillard, Roesch, McMahon

                                                Noes:            None

                                                CARRIED

2.      From: Highway Superintendent Ray Dlugokinski

RE:    MAINTENANCE/REPAIR COST SAVINGS ANALYSIS FOR 2003

            For the record, because of fleet maintenance the town is saving is over $28,700

Requires No Action – Information Only

                                                RECEIVED & FILED

 

COMMUNICATIONS - GENERAL

GRAND CRAFTS ON THE ISLAND

1.  Town Commons request June 26 and 27, 2004 - Craft Show

MOTION:            Motion to AUTHORIZE  “Grand Crafts on the Island” Committee use of the Town Commons June 26 and 27, 2004 for the Annual Craft Show.

      MOVED:      Robillard          SECOND:      Cooke

                        ROLL CALL:       Ayes:      Robillard, Cooke, Crawford, Roesch, McMahon

                                          Noes:      None   

                                          CARRIED

 

REPORT OF THE AUDIT COMMITTEE:

            MOTION:     As recommended by the Audit Committee, it is moved to pay the bills                                     as follows:

INSERTION #6

            MOVED:         Cooke                          SECOND:            Robillard

                                    ROLL CALL: Ayes:            Cooke, Robillard, Crawford, Roesch, McMahon

                                                            Noes:            None

                                                            CARRIED

 

UNFINISHED BUSINESS:             NONE

 

ADDED TO THE AGENDA:

The Supervisor asked for a suspension of the rules to add two items to the agenda, setting a public hearing regarding water and sewer rents and authorizing the supervisor to sign the municipal agreement for the provision of assessment services.

            MOTION:     It is moved to SUSPEND THE RULES to add one item to the agenda.

            MOVED:            Robillard                      SECOND:      Roesch

                                    ROLL CALL: Ayes: Robillard, Roesch, Cooke, Crawford, McMahon

                                                            Noes:            None

CARRIED

1. PUBLIC HEARING FOR SEWER RENTS

 

MOTION:            It is MOVED to set a public hearing Tuesday, January 20, 2004 at 8:00p.m. for the purpose of considering and possible adopting a resolution of the Town sewer rents in the Consolidated Sanitary Sewer District of the Town of Grand Island for 2004.

MOVED:         Cooke                          SECOND:      Roesch

                                    ROLL CALL:             Ayes: Cooke, Reosch, Crawford, Robillard, McMahon

                                                            Noes:            None

                                                CARRIED

 

 

 

 

 

 

2. MUNICIPAL AGREEMENT FOR ASSESSMENT SERVICES

MOTION:            Motion to AUTHORIZE the Supervisor to sign the municipal cooperation agreement for assessment services with Erie Country for 2004.

MOVED:            Crawford                     SECOND:      Cooke

                                    ROLL CALL:             Ayes: Crawford, Cooke, Robillard, Roesch, McMahon

                                                            Noes:            None

                                                CARRIED

 

FROM THE FLOOR:            NONE

                       

FROM THE TOWN BOARD:

Councilwoman Mary Cooke - Welcome to Councilman Gary Roesch and Town Clerk Pattie Frentzel, Happy New Year.

Councilman Richard Crawford - Welcome to Councilman Gary Roesch and Town Clerk Pattie Frentzel, Happy New Year.

Councilman Daniel Robillard - Welcome to Councilman Gary Roesch and Town Clerk Pattie Frentzel, Happy New Year

Councilman Gary Roesch - Welcome, Happy to be a party of the Town Board.

Peter - Welcome to Councilman Gary Roesch and Town Clerk Pattie Frentzel.

 

MEMORIAL ADJOURNMENT

In Memory of:

 

Walter A. “Lefty” Kendzierski

Nicholas F. Radius

Allene Florence Spiller

Peter T. B. Shaffer

Mabel E. Reed

Doris E. Rees

 

ADJOURNED:        8:35 P.M.

 

                                                                                                Respectfully submitted,

 

 

                                                                                                PATRICIA A. FRENTZEL

                                                                                                TOWN CLERK